The examination is only half the obligation — the other half is the register. We prepare Health Register entries and Certificates of Fitness in the form each state prescribes, with the correct signatory, digitise every record and keep the file inspection-ready.
The Factories Act, 1948 is a central law, but the Health Register — what most factories call the industrial health worker form — is a creature of the State Factories Rules, and every state prescribes its own. In Maharashtra it is Form 7 (Rules 18 and 73-V). In Karnataka it is Form 26 for Certifying Surgeon examinations in dangerous operations (Rule 15) and Form 16 for Factory Medical Officer examinations in hazardous processes (Rule 88-L). In Gujarat it is Form 20 (Rule 15) and Form 32 (Rule 68-T). In Tamil Nadu it is Form 17 (Rule 14). In Uttar Pradesh it is Form 27 (Rule 63-I and most schedules). The Certificate of Fitness form differs likewise — Form 6, Form 4, Form 5/33, Form 26 and so on.
Using the wrong state's template, or the right template with the wrong signatory, is a compliance defect even when the examinations themselves were done correctly. Our documentation service exists to get this right in every state, from a single dataset of the worker's examinations.
The Health Register and certificates are kept by the factory manager, produced to the Certifying Surgeon at each visit and kept readily available for the Inspector.
Hazardous-process rules (e.g. Maharashtra 73-P, Gujarat 68-R, Karnataka 88-P) require health and exposure records to be made accessible to the worker every six months, after each examination, on leaving employment or on direction of specified authorities, with a copy supplied on application.
Individual findings are medical records: we hold them securely, share employee-identifiable data only with the occupier's authorised medical/HR function and the worker, and report to management in de-identified form.
Records are retained for the periods the state rules and the Act prescribe for health and exposure records; we maintain the digital archive and produce it on demand.
Existing registers and certificates scanned and indexed by worker, process and date.
Each examination stored as structured data — tests, results, fitness classification, signatory, due date.
State-prescribed register pages and certificates generated from the data for signature; no re-keying.
Inspection file, compliance dashboard and recall list available at any time.
We prepare the entries and certificates and maintain the digital archive; statutory custody of the physical register remains with the factory manager as the rules require. Signature is by the Factory Medical Officer or the Certifying Surgeon according to which provision the examination falls under.
Yes. One examination dataset, three sets of state-correct registers and certificates. Our system generates the Maharashtra Form 7, the Karnataka Form 16/26 and the Gujarat Form 32/20 pages (or the applicable form in any other state) from the same worker records, each with its correct signatory.
Management reporting is de-identified — counts, distributions and trends by department and exposure group. Individual medical findings are shared only with the worker and the occupier's authorised medical function, in line with the rules on access to health records and general medical confidentiality.
Send us your existing registers and process list — we will audit the gaps and set up the state-correct documentation.
Nodal Healthcare provides occupational-health services through qualified medical professionals. AFIH-qualified doctors and Factory Medical Officers are not, by virtue of that qualification, Certifying Surgeons; Certifying Surgeons are appointed or authorised by the State Government under Section 10 of the Factories Act, 1948. Where a statutory provision requires a Certifying Surgeon or other authority-approved practitioner, we coordinate compliant services through appropriately qualified, authorised or empanelled professionals, subject to the applicable state rules and appointment requirements. Content on this page is a general guide and not legal advice; always confirm current requirements with the competent state authority.
